Three Ways to Improve Your Business Writing Skills
Business writing is supposed to be accurate and neat but, in reality, it is often full of mistakes and typos. If you want to avoid them and make your business writing excellent, read this article and learn how to develop writing skills.
Keep Your Audience in Mind
In many cases, our business writing is flawed, because it is not appropriate. You have to know who is going to read it. There is a difference between an e-mail to a colleague and the one to a customer. While preparing a business report, you have to pay attention to the format. You also have to follow guidelines when making a PowerPoint presentation ‒ copying & pasting huge paragraphs of text into slides makes it absolutely incomprehensible. So, you must think of the recipient every time you write something. Depending on who will read your writing, you have to choose the appropriate style, tone, vocabulary, and format.
You may enroll in an online course in business writing and learn how to make your writing perfect. If you don’t have time for practicing your study skills, make sure you keep in mind the following principles:
As you have probably guessed, business writing requires formal style. It means you have to avoid using adjectives, passive voice, and too elaborate words. In short, just make your paper reader-friendly.
Time is money. Your reader does not want to waste it, so make your writing brief and up to the point:
- Focus on the subject
- Give facts
- Be precise
- Avoid long words
You can achieve maximum efficiency by using appropriate formatting. These can be subheadings, bullet points, words or phrases in bold, numbering, and so on. However, it does not mean that you have to use all of them in one document. Use your study skills wisely! Apply such formatting only to the ideas you think are the most important; otherwise, the reader will be distracted.
Proofread and Revise
You may spend hours preparing a report, but all your efforts will become useless if the final document contains typos or stupid mistakes. To avoid this, proofread carefully. Pay attention to grammar and common mistakes. It would be great if you could have someone – a friend or a colleague – to proofread the writing for you. You can also use online spellcheckers.
You might think that developing business writing skills is a lot of work, but it will become easier with every next step. No matter what your profession is, you will always need some business writing experience, and good business writing skills will make you an asset to any company.