The Full Guide on Writing an Appendix: Structure- Format & Examples

An appendix provides readers with a better understanding of the information contained in an academic paper. There are specific writing styles that must be followed when writing an appendix. This differs from one professor to the next. Check out this reading from the custom dissertation writing service GradeOffice to design and develop an appendix in the APA, Chicago, and MLA formats.

Define an Appendix

“What is an appendix?” many students ask. The answer is that it is a synopsis of what is written in an academic paper’s references. They are widely used in all academic journals. In academia, an appendix can be found in any book. And, in most cases, professors request an appendix from their students.

They include all of the information found in a paper. The summary explains everything in detail to help the reader understand the information presented to them. This includes citations and statistics from a variety of authors and sources (the number varies on the type of academic paper).

Why is an Appendix Important?

Some students may wonder, “What is the importance of an appendix?” The short version is that it is obviously difficult to fully explain some information. As a result, an appendix is required to explain complex information. They are intended to provide a writer’s audience with additional information involving the subject covered in the essay.

What is the Structure of an Appendix?

Every format is based on the structure shown below. They do, however, differ. The first step is to learn about this topic is to understand its general structure. The APA appendix and MLA form vary, but they both follow the same structure.

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Every Appendix Must Include:

  • Appendix Letter or Number
  • Citations for your body paragraphs.
  • To refer to your appendix, place a (#) after the sentence.
  • Page Numbers for Various Appendices
  • Label and title (Center of Page, Normal Capitalized Fonts). The label strictly adheres to the title.
  • The intersection of Appendix and Body Text.
  • The first paragraph is not intended.
  • Paragraphs 2 and 3 are the following body text.
  • Double-spacing is used for each paragraph.
  • Include the reference number in the body text if your appendix contains data.
  • If the references are from third-party sources, cite them in the appendix and body text as usual. Keeping a separate reference list is a bad idea.

General Appendix Format

Before proceeding, it is critical to understand how to format an appendix. The basic format is not difficult to grasp. Knowing this by heart makes understanding the appendix APA and MLA formats a breeze. Remember that the basic format is useful when writing an appendix for a book/dissertation.

  • Heading “Appendix #”. Contains a number or letter, that could be 1 or A.
  • Reference List.
  • Index Table. Followed a list of appendencies.
  • Page Number.
  • Footnotes.

How to Write an Appendix in Various Styles?

An appendix can be written in one of two ways. A professor may request either one or the other. It’s a great idea to learn both ways, based on the professor’s request. The guidelines and rules for both formats have been compiled by our professional writers. Appendix APA and Appendix MLA formats are included. They are both similar, but each has its own set of rules that must be followed at all times.

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Appendix APA

By using this format, most professors require students to write an appendix. It’s a great idea to follow guidelines and rules for writing in this format to ensure that the structure and information are correct.

Guidelines to use for appendix APA:

  • Appendices should begin with “Appendix,” followed by ABC, and should be written on top of the appendix title.
  • Abstracts
  • Each appendix must be arranged in the same order as the information on the paper.
  • Place the appendix after the reference list.
  • Add page numbers to each appendix.
  • Appendices, regardless of size, must have their own page.
  • Incorporate footnotes.

When writing, the basic rules for appendix APA must be followed. When lecturers request apprentices to write papers in this format, this is what they look for. Learn the fundamental rules that will put you on the right track to success. You might find it useful to memorize or make a note of this information.

Rules for APA:

  • Each appendix should have its own point.
  • Give each appendix a title.
  • When tilting multiple appendices, use ABC.
  • Include (see appendix a) after the text for references within the body.
  • The title should be at the center of the page.
  • All appendices, regardless of size, must have their own page.
  • The first paragraph should be written without indents.
  • The remaining paragraphs should be formatted as intended.
  • Use double spacing.


Sample of APA Appendix

Appendix Chicago Style

Making an appendix The Chicago style is similar to the APA style. There are, however, some minor differences. Examine these guidelines for this type of appendix.

Guidelines to use when writing Appendix Chicago Style

  • Appendencies refer to more than one appendix.
  • Times New Roman is the font required for appendix Chicago style.
  • The text should be 12 points in size.
  • Page numbers should be displayed in the upper right corner of each page.
  • The page numbers should be labeled as “Page 1,2,3.”
  • Don’t put a page number on the front cover.
  • The bibliography should be the last page of the paper. It should not be on the same page as any other content.
  • Footnotes can be included in the bibliography.


Sample of a Chicago Appendix

Appendix MLA Format

The guidelines and rules are very similar to those in Appendix APA, with a few exceptions. The main distinction is that in MLA, the appendix comes before the reference list.

Guidelines to use when writing Appendix MLA Format:

  • The appendix comes before the list of references.
  • When tilting multiple appendices, use ABC.
  • Each appendix must be arranged in the same order as the information on the paper.
  • Add page numbers to each appendix.
  • All appendices, regardless of size, must have their own page.

It may be beneficial to follow the example of an appendix to gain a better understanding of the MLA format. This increases your chances of understanding the MLA rules and meeting your professor’s requirements for your academic paper.

Rules for MLA

  • The title should be centered.
  • Double-spacing is required for the list.
  • Each reference in the left margin should be included in the first line. Every subsequent line must be formatted in such a way that it is invented. To make things easier, this is known as a “hanging indent.”
  • The reference list must be organized alphabetically. This can be accomplished by using the first letter of the reference’s title. This is usually done if the author is unknown. If you know who the author is, you can also use the first letter of their surname.
  • Use this order if you include the name of a well-known author. YEAR, SURNAME, FIRST NAME
  • Italic fonts are required for titles of complete works, websites, books, and recordings.
  • It is critical not to use an italic font on reference titles that only refer to a portion of a source. Poetry, short papers, tabloids, PDF sections, and scholarly entries are all examples.


Sample of MLA Appendix


Finally, it is always a good idea to use the appendix APA, Chicago, and MLA formats. When learning about this topic for the first time, use an appendix example APA. Creating an appendix is simple once you understand the proper formats and guidelines. Therefore, knowing the format by heart will allow you to accurately write appendices of any type in papers. It is beneficial to learn about this topic because it will be useful when writing an appendix in a book (dissertation), or any type of essay.