Multitasking and productivity tips

Multitasking and productivity are inextricably linked. While this does not refer to the more jobs you try to complete at the same time, people who can focus (really focus) on multitasking jobs tend to achieve more in life.

University is a place where these skills are both tested and often improved. Fortunately, for those of us who lack natural multitasking abilities, there are activities we can engage in daily to improve our ability to do multiple tasks at once. If you are serious about succeeding in school (or in life), here are some multitasking and productivity ideas to help you enhance your productivity and your life.

Maintain a task calendar

No matter how skilled you believe you are at doing multiple things at once, everyone can make their lives easier and more manageable by incorporating some organizational tools. A task calendar is essential, regardless of how many things you are attempting to multitask at the same time.

In the digital age, many people have abandoned paper in favor of items that can be stored on their phones or computers. Here is a link to a list of a few of the best Android and iOS apps for keeping track of all the different things you need to do daily. Even if you think of your memory as a steel trap from which nothing eludes and everything is always right there waiting to be recalled, a calendar or calendar/daytimer app can make your life so much easier and improve your productivity tremendously.

Concentrate on the current task

Even if you are attempting to accomplish multiple tasks or trying to manage various responsibilities at the same time, compartmentalizing them and focusing on them one at a time is the best way to ensure that all of them are completed to the best of your abilities. When we say “multitasking,” we mean completing multiple tasks with competing deadlines at the same time. Trying to do multiple things at once (as in simultaneously) is actually detrimental to productivity.

To truly maximize your productivity, you must be able to concentrate intensely on what you are doing and then move forward to the next job. We can use the analogy of baking a cake as an example. Making a cake is the macro-task, but it is accompanied by dozens of smaller, subordinate micro-tasks. You have to walk to the cupboard, take out the siv, beat the eggs, grease the pan, and preheat the oven. The best way to handle this macro task is to devote your full attention to each micro-task as it arises.

The cake metaphor is how you should organize your days at university. While maintaining strict deadlines in mind, devote your full attention to each micro-task and, once completed, immediately move on to the next one. Beginning one process here and switching to another before the first is completed is a recipe for lost productivity.

In case there are too many tasks to complete

You will run into your multitasking and productivity constraints at some point during your university years. In a way, your university experience forces this upon you. Knowing what you can expect from yourself is part of understanding the world and your place in it. While you should always strive for more and challenge yourself, you will save yourself a lot of pain and suffering if you accept what you can realistically achieve.

In some ways, the modern university is meant to evaluate how many contending responsibilities you can manage in your life. Multiple final exams on the same day necessitate tough decisions on what and how to study; parties and personal relationships present temptation when you should really be finishing your weekly article review, putting your ability to give up and postpone to the test. However, there are times when you are asked to do the impossible. Sometimes there just isn’t enough time in the day to get everything done. When that happens (and it will most likely happen several times during your time at university), there are essay writing services to help ease the load.

You should get some rest

Productivity is determined by motivation and work ethic, but it also has a lot to do with how you treat your body. Many times, university life is not suitable for healthy living. We don’t eat healthy enough because we are pressed for time. It means we don’t go to the gym daily or even every other day. It entails going to bed late and rising early. Throughout our university years, we put our bodies through a lot, and some of it is due to necessary sacrifice, but a lot of it is due to poor decisions.

You must get enough sleep in order for your brain to function normally throughout the day. Your central nervous system enables the rest of your body to function normally, such as clearing out your short-term memory and creating room for new information. If you don’t get enough sleep, you won’t be able to remember what you’re doing or were supposed to be doing the next day, which can have a significant impact on how productive you are.

To ensure productivity, you don’t have to be undertaking a million things at once. As long as you finish each job as it comes up and devotes yourself fully to each one, big or small, you will discover that you achieve more during the day than you ever thought possible. It takes some discipline, but your focus and self-control gradually improve. Keep the above multitasking and productivity suggestions in mind to increase how much you complete during the day, as well as how well you do it, and contact GradeOffice when there doesn’t seem to be enough time to spare.


Jansen, M. (2019). “The best calendar apps for Android and iOS.” Digital Trends. Retrieved from:

Johansson, A. (2017). “Adequate sleep is essential for productivity.” Home Business. Retrieved from: